Gemini Transcription: How You Can Transcribe Audio Files with Google Gemini

Gemini Transcription Made Easy

Google Gemini is a modern, multimodal AI model developed by Google DeepMind. It can process not only text and images, but also audio content effectively. This makes Gemini a powerful option for transcribing audio files. But how exactly does it work – and who is it best suited for?

In this article, you'll learn how to transcribe audio step-by-step with Gemini, get sample prompts, and find out when it makes sense to use Gemini – and when an alternative might be the better choice.

How does transcription with Gemini work?

Transcription using Gemini is done through Google AI Studio:

1. Access Google AI Studio: Go to Google Cloud (simply search "Google AI Studio").
2. Upload audio: Upload your audio file (e.g. MP3, WAV, FLAC) directly into the chat interface.
3. Create a prompt: Tell Gemini what to do with the audio (see examples below).
4. Get results: Gemini processes your audio and returns a transcript.

Which formats and languages does Gemini support?

Gemini supports all major audio formats, including MP3, WAV, M4A, FLAC, and more. It also offers transcription in many languages and dialects, which is ideal for international teams.

Sample prompts for effective Gemini transcription

Prompt 1 – Verbatim transcript with timestamps:

"Transcribe this audio word for word (verbatim), with timestamps and speaker labels. Format: [00:00:05] Speaker A: Welcome to the meeting."

Prompt 2 – Summary of a meeting:

"Summarize this audio in German and list three key action items decided during the conversation."

Prompt 3 – Bilingual transcription and translation:

"Transcribe and translate the audio into English. Include the original German in parentheses. Example: 'Good morning (Guten Morgen).'”

Prompt 4 – Extract tasks:

"Extract all action items from this conversation, including responsible persons and due dates if mentioned."

Benefits and limitations of using Gemini for transcription

Benefits of Gemini Transcription:

• High accuracy powered by advanced AI
• Support for many languages
• Can handle very long audio (up to 8 hours)
• Cost-effective for processing large volumes of audio

Limitations of Transcription with Gemini:

• No real-time transcription
• Requires technical setup (Google Cloud, APIs)
• Potential privacy concerns when using Google Cloud
• No integration into third-party tools

What if Gemini isn’t the right fit? – Alternatives with deep IT integration

Not every organization can or wants to rely on a cloud-based AI like Gemini. Data privacy rules, existing workflows, or the need for better tool integration can make Gemini unsuitable.

That’s where it pays to look into alternatives that offer seamless integration into your current IT stack.

Gemini Transcription Alternatives with Full Integration

Sally AI

• Cross-platform: Works with Zoom, Teams, Google Meet, and others
• Deep integrations: Connects directly to tools like HubSpot, Salesforce, Asana, Trello, Slack
• Privacy-first: Fully GDPR-compliant, hosted on German servers
• Automation: Joins meetings automatically via calendar and sends summaries and tasks to your tools
• Custom vocabulary: Add your own terminology for higher transcription accuracy
• Accuracy: Uses advanced AI for reliable results

Who should use Gemini – and who shouldn’t?

Gemini is ideal for:

• Developers or tech-savvy users
• Teams managing large-scale transcription projects
• Use cases that allow manual setup and cloud usage

Alternatives like Sally AI are ideal for:

• Businesses needing a user-friendly, well-integrated solution
• Organizations that prioritize data privacy
• Teams that want not just transcripts, but summaries, task extraction, and automation

Conclusion – Gemini transcription: yes or no?

Google Gemini is a powerful transcription tool, thanks to flexible prompt control, broad language support, and efficient cost structure. It’s a great option for tech-driven teams and large-scale needs.

But if your team needs better integration with existing IT systems and full data privacy, tools like Sally AI offer a smarter and more business-ready alternative.

P.S.: You can try Sally AI for free and see how it compares.