The Best Microsoft Copilot Alternative in 2025

Why Look for a Copilot Alternative?

As an AI-powered meeting assistant, Microsoft Copilot is deeply integrated with Microsoft 365. Many companies use the tool because it automatically creates logs, delivers transcriptions, and summarizes content.

But practice shows that the functions are often not enough — especially for companies with high data protection requirements or specific workflows. Even users who work outside the Microsoft universe quickly reach limits with Copilot.

The German tool Sally offers an exciting alternative, characterized by flexibility, data security, and extensive analysis functions.

In this article, we'll compare the two solutions in detail — so you can make the best decision for yourself or your business.

Copilot Alternative with Stronger Data Protection: EU Standards Instead of Microsoft Cloud

Copilot processes and stores all data in the Microsoft cloud. This cloud infrastructure is globally distributed, which can be problematic for many companies with strict compliance rules. Although Microsoft claims to be GDPR-compliant, complete control over the data remains questionable.

On the other hand, Sally is hosted in the EU — specifically in German data centers. The tool deliberately omits functions such as sentiment analysis or background transcription, which can be critical under data protection laws.

For companies in Europe with high data protection and data sovereignty requirements, this is a decisive advantage.

Transcription in Comparison: Why Sally Impresses as a Copilot Alternative

Copilot provides real-time transcriptions during Microsoft Teams meetings. This function is helpful for following the discussion immediately. Speech recognition works well for standard German and English but has weaknesses with dialects and technical terms. It is also not possible to individually select the storage locations for the recordings.

Sally relies on high-quality transcription after the meeting. The accuracy, particularly for German-language meetings and dialects, is significantly higher. Users can decide where their data is stored — locally, in the cloud, or on EU servers. Video and audio files can also be easily uploaded and processed.

Integration and Compatibility: Microsoft Ecosystem vs. Diverse Integration

Copilot works seamlessly with Outlook, Teams, and Word. But anyone who uses Trello, Notion, Slack or the Apple Calendar won't have much fun here. Integration outside the Microsoft world is severely limited.

Sally can be integrated with over 5000 tools and platforms. Whether it's Google, Apple, Zapier or CRM systems like Salesforce — Sally integrates flexibly into any workflow. Particularly practical: automatic emails with meeting summaries or the creation of tasks for project tools.

More Analysis, More Added Value: Sally as an Intelligent Copilot Alternative

Copilot offers basic analysis functions: It recognizes key topics, summarizes content, and can identify questions. For many companies, this is a good start, but it often remains superficial.

Sally continues: It not only recognizes tasks and objections, but also analyses speech shares, punctuality and even customer objections. This data is aggregated across multiple meetings and provides real insights. Sales or coaching teams thus benefit from specific recommendations to improve the quality of conversations.

Operation and Support: Simplicity or Intuition?

Copilot is part of a complex system. Anyone who already uses Microsoft 365 will find their way around. However, new users must become familiar with multiple tools and settings. The support is mostly in English.

Sally relies on simple, intuitive operation. All functions can be used quickly even without previous technical knowledge. And you can still reach the Sally support by phone.

Price-Performance Comparison: What Microsoft Copilot Alternative Sally Offers

Copilot is often included in Microsoft 365, which makes it appear cheap at first glance. But anyone who needs special functions or individual adjustments must rely on other Microsoft services — and that can be expensive.

Sally offers a clear pricing model: From a starter plan for 8 €/month to enterprise solutions with extensive analysis and coaching functions. Many useful features are already included in the entry-level plan. Particularly practical: A four-week trial period to try out all functions.

Conclusion: Copilot or Alternative Sally?

Anyone who is deep in the Microsoft universe and only needs basic transcriptions will be happy with Copilot. But for companies that need to meet high data protection standards, work flexibly and really want to analyze and automate their meetings, Sally is the best Copilot alternative in 2025.

It offers more integrations, better analytics, a more flexible storage concept, and world-class support. This not only makes Sally an alternative, but a more thoughtful choice. You can try Sally out for 4 weeks.