Transcribe an MS Teams Meeting: Documentation Has Never Been This Easy

Why You Should Transcribe Your MS Teams Meeting

Ever left a meeting wondering, “Wait — what exactly needs to happen now?” Or forgot key points because you were focused on the conversation instead of taking notes?

That’s the core issue and the opportunity. When you transcribe your MS Teams meeting, you stay fully engaged in the discussion without missing a single detail. You’ll get a complete transcript, easily reference key content, extract tasks, and clearly document decisions.

Key Benefits at a Glance

• No more manual note-taking
• Full transcripts and summaries
• Clear task assignments post-meeting
• Greater project traceability
• More focus during the conversation

How Transcribing Works in Microsoft Teams

Microsoft Teams includes a built-in transcription feature, but it comes with some limitations:

• It works reliably only in English
• You’ll need the correct Microsoft 365 license
• Transcription must be manually activated
• The results are often unstructured and hard to read

If you want professional-quality transcription, it’s better to use a specialized tool that can accurately capture language, structure the transcript automatically, and integrate with your workflow.

Which tools can transcribe your MS Teams meeting?

IWhich Tools Can Transcribe Your MS Teams Meeting?

While Microsoft Teams offers a native transcription feature, there are several external tools designed specifically for this purpose, often providing much more than just a raw transcript.

Popular Tools for MS Teams Transcription:

• Otter.ai
  Known for precise transcription, especially in English.
• Fireflies.ai
  Offers AI summaries and task tracking. GDPR compliance may be limited.
• Sally
  Designed for the European market: multilingual, GDPR-compliant, and integrates deeply with tools like Trello, Slack, and HubSpot.

What to Look for in a Transcription Tool

If you want to transcribe your MS Teams meetings efficiently, make sure your tool includes the following:

Automatic Speech Recognition

It should clearly distinguish between speakers and recognize technical language effortlessly.

Summaries and To-Dos

A raw transcript isn’t enough. A good tool will analyze and organize the content into clear, actionable summaries.

Export and Integration

Look for tools that can export directly to apps like Notion, Trello, MS Teams, or HubSpot, this minimizes post-processing and double work.

GDPR Compliance

Ensure your tool meets privacy regulations, especially if your meetings involve sensitive or confidential information.

When Transcription Really Pays Off

Still not sure if you need to transcribe every MS Teams meeting? Here are key scenarios where it adds serious value:

• Project meetings: Clear task documentation
• Client meetings: Transparency and follow-up
• Internal syncs: For those who can’t attend
• Interviews and feedback sessions: Structured, searchable records

The more meetings you hold, the bigger the impact. In fact, many users report saving up to 6 hours per week by eliminating manual note-taking.

Conclusion: Transcribe MS Teams Meetings But Use the Right AI

Meetings can lead to clarity or create confusion. By transcribing your MS Teams meetings, you turn conversations into actionable records that drive real productivity.

But not all tools are created equal. For a solution that not only transcribes but also summarizes and syncs tasks with your workflow tools like Trello, HubSpot, or Slack - try Sally.

Sally is your smart AI meeting assistant:

• Transcribes automatically
• Summarizes clearly
• Distributes tasks directly to your tools

Say goodbye to meeting chaos and hello to clarity (and Sally).